Job Analysis for Logistic Manager

Job analysis entails researching on the specific job duties and requirements of a certain job and the relevance of these duties for a given job. Jobs analysis is necessary as it ensures effective training of employees, performance evaluation and compensation of a job well done. A logistic manager is in charge of ensuring products are supplied to the right location and at the right time. It is therefore necessary to do a job analysis before creating and advertising the position of logistic manager during the expansion. This paper will discuss the roles of job analysis and the process used to develop the new position, role of job analysis in developing a job description and the different job analysis techniques.

            Creating a new job position is a process and the employer has to take a few things into consideration. First, it is important to determine which needs are not been met in the company. This needs can only be known through consulting the other employees in order to know if they have workload and if they support the idea of a new position being introduced due to the extra work. Secondly, duties should be grouped into one or more job descriptions. This includes the title of the position, level of education of the applicant, the department, name of the employee’s supervisors and the salary range. Thirdly, salary of the new employee should be put into consideration. One has to analyze the company’s budget in order to know if the company will meet the salary range of the new employee and if not, the position can be postponed until the company is financially stable. Fourthly, prepare written reasons to justify the new position. They may include the challenges that the company is facing due to insufficient number of employees and the losses this has on the organization. Finally, the job description and written reasons should be submitted to the supervisor who will give the outcome of the request.

Job analysis plays an important when developing a job description and subsequent job posting. Analysis helps in providing job title, determining the salary range and knowing the objectives of the new position. Job analysis also helps to know the right training which should be given to the employee. Applicants also get to know the required education level for a particular job.

            Observation method is the most suitable job analysis technique to be used for the logistic manager position. This method involves observing the worker keenly, all his completed and pending work, the technique used by the worker to complete his or her work and their ability to handle challenges or work under pressure. Observation technique is suitable as the worker cannot fake or change how he or she behaves and perform their duties as they are not aware they are being observed. The job analyst gets first hand information on of how the worker relates with other workers and how complex their work is. Another suitable method is the interview method. The job analyst interacts with employees through asking them questions, this allows them to come up with their own methods of working, challenges faced at work and their jobs fears and insecurities. Through interview, an employer get to learn about an employee’s perspectives towards his or her job and duties in it.

            Using more than one technique helps the supervisors to get full information from workers. For example, using observation method may give the outside information in a certain job but combining it with interview method helps to get the workers perceptive towards their job and the challenges they face.

            After writing a job description and doing job analysis, the organization must ensure that the person being hired for that position is well qualified. Analysis also helps to provide the right training needed for that position and to provide the tools required for the job. Job description also gives clear information about grade and the salary range and this gives the employee knowledge of what to expect from the company thus reducing industrial action. Goals and objectives of the organization keeps the employee focused as he or she knows what the company expects from them.

            While selecting a logistic manager, some criteria have to be used. First, the person should portray leadership qualities. He or she should come up with effective strategies to make the supply chain a success. Second, he or she should have enough experience on the field and a record of achievements. Experience reduces the amount of time used in training the employee. The manager should also be good at negotiating with third party service providers. Thirdly, the manager should be have good communication and listening skills. He or she ought to build a good relationship with different functional expertise in his team and convince them on the benefits of potential improvements on the logistic process. Fourthly, look out for someone who got guts. The logistics manager’s position is not for the weak and require courageous people due to its high level of vulnerability.

            Job analysis is essential in any organization as it improves a company’s performance because through analysis, problems are identified and solved. It is therefore important for organizations to appoint qualified and well trained job analysts who are conversant with the company’s vision and duties of workers.